Rural Caucus & Strategy Session FAQ

What COVID-19 precautions will be in place?

ROP prioritizes the health and safety of our members and the communities who are sharing their spaces in which we convene. As we navigate the next phase of the pandemic, we must do our best to create a culture of care. That means we ask all Caucus participants do our part to keep us all safe.

*Please follow CDC guidelines and DO NOT travel if you are not feeling well or if you may have been recently exposed to the COVID-19 virus*


To register, registrants must submit proof of COVID-19 vaccination. Registrants must be up-to-date on COVID-19 vaccinations as defined by the CDC.

Participants will be required to show their proof of vaccination status at onsite registration.


To enter the event venue, participants must have proof (a photo) of a negative antigen or PCR test result within 48 hours prior to the event. Please email by June 1 if you would like us to send you a test kit for the Caucus!

ROP will be able to provide limited antigen testing onsite for attendees who were unable to get a test before traveling.


Masks will be required in all spaces where food isn’t being consumed. We highly recommend participants wear N95 masks. We will bring a limited supply of masks in case you need one. Please make sure masks fit securely and cover your nose and mouth completely. Participants should expect to keep masks on throughout the event venue space.

Please note that participants will have their masks off while eating and drinking during lunch and dinner. There will be outdoor space and seating available at all mealtimes.

Additionally, hand sanitizer stations will be available throughout the venue.

Social Distancing

Please respect those that wish to maintain social distancing and do your best to maintain social distancing, especially when eating and drinking. There will be outdoor space and seating available for all meals. Additionally, hand sanitizer stations will be available throughout the venue.

Day-of Requirements

Upon your arrival, we will be checking for proof of a negative test within 48 hours, as well as for proof of vaccination for anyone who has not already emailed it to before the event. If you do not have both a negative test and proof of up-to-date vaccination, you will not be allowed to attend the Caucus.

Please Stay Tuned

The ROP team will continue to monitor ongoing developments in COVID-19 health and safety, as well as new variants of the virus. We will update this page periodically with updates.

Will childcare be provided at the Caucus?

Yes, childcare will be available at the Caucus on a first-come basis! Parents and caregivers must supply proof of vaccination or proof of a negative COVID-19 test taken within 48 hours of the start of the event for all children 5 years or older. Children over 2 years old will be required to wear masks during the Caucus.

When registering, please tell us whether you will need childcare.

Where can I stay the night?

ROP is working with community leaders in Central Oregon to line up community housing options for anyone who needs a place to stay overnight on Friday, Saturday, and/or Sunday! When registering, please tell us whether you will need housing and what your needs are: a campsite, a floor or couch at someone’s house, a bed in someone’s house, or a private room.

Who can I carpool with?

Every year, ROP coordinates carpools between Caucus-goers who live nearby or are traveling through to get to the Caucus. Please indicate whether you can give a ride or want a ride when you register!

What accessibility resources will be available at the Caucus?

ROP strives to create an inclusive and respectful space for all participants. We have incorporated several resources to increase accessibility, including language interpreters, all-gender restrooms, a healing justice space, and more.

Both the Caucus and Rural Organizing Intensive venues are single-level buildings with ramps, ADA-approved doorways, and ADA-approved bathrooms. There are single-stall, locking bathrooms at each venue.

When registering, please tell us whether you will need any support to be able to fully participate including language interpretation!

How do I request a scholarship?

We want to make sure every rural organizer and small-town leader has the chance to join together with others from across the state at the Caucus! Scholarships are available to cover registration fees and travel costs for rural participants. Please select that you’re requesting a scholarship when you register and we will follow up to see how we can support you in joining the Caucus this year!

Can I volunteer?

Yes! It takes a village to raise a Caucus! Please email us when you’re available to volunteer at or indicate that you’d like to volunteer when you register.

Have other questions about the Caucus?

We would love to chat with you! Please don’t hesitate to reach out to us at or 503-543-8417!