Rural Caucus & Strategy Session FAQ

Please note: Registration for the Caucus is now full. If you would like to be added to the waitlist, please email sidra@rop.org.

Frequently Asked Questions:

Registration

How much does registration cost?

Registration fees help ROP cover the Caucus costs of food, supplies, transportation support, and more!

  • ROP Member Group of 3 or more: $20 per person
  • Individual ROP Member: $25 per person
  • Individual Non-Member: $35 per person

Scholarships are available for rural and small-town community activists and leaders! Learn more about scholarships here.

What are my payment options?

If you’d like to pay with cash or a check so that ROP receives every cent instead of credit card companies taking the cut, please bring your registration fees to the Caucus!

You can also pay Caucus registration fees securely online here with a credit card or ACH from your bank account.

How do I request a scholarship?

We want to make sure every rural organizer and small-town leader has the chance to join the Caucus! Scholarships are available to cover registration fees and travel costs for rural participants. Preference for scholarships is given to rural organizers traveling over 100 miles. Please select that you’re requesting a scholarship when you register and we will follow up to see how we can support you in joining the Caucus this year!

Will childcare be provided?

Yes, childcare will be available at the Caucus for those who request it during registration. If you need childcare, please register by March 22 so we can make sure to have enough providers! We cannot guarantee childcare if you register after March 22. Parents and caregivers must submit proof of vaccination.

Housing

Is community housing available?

ROP is working with community leaders to line up community housing for anyone who needs a place to stay overnight on Friday or Saturday! When you register, please tell us whether you would like ROP’s support lining you up with indoor camping, or sleeping on the floor, a couch, or a bed in a community member’s home. Please note that we prioritize beds for folks with medical needs. 

Are there local motels you recommend?

Budget Inn Motel– 485 N. Pacific HWY 99E Woodburn, OR, 97071- 503-9817756
Woodburn Inn– 1025 N. Pacific HWY 99E Woodburn, OR, 97071-  503-9829741
Super 8 by Wyndham Woodburn– 821 Evergreen RD. Woodburn, OR, 97071
Best Western Woodburn– 2980 Tom Tennant Dr. Woodburn, OR, 97071
La Quinta Inn & Suites– 120 N. Arney Rd. Woodburn, OR, 97071

What if I need a ride?

Transportation and Carpools

Every year ROP connects folks so they can carpool. Please let us know whether you can give a ride or want a ride when you register! If you could use other forms of travel support, such as a bus ticket or gas reimbursement, please reach out to sam@rop.org!

Parking

We highly encourage you to carpool to the Caucus! There will be designated accessible parking in the parking lot adjacent to the venue with ample signage. Please keep these spots available for folks with mobility issues or other accessibility needs. Street parking is available. We will include more information about parking in the confirmation packet to registrants the week of the Caucus.

Event Accessibility

ROP strives to create a safe and welcoming space for everyone. When registering, please share what accessibility requests you have, including dietary restrictions, disabilities, and accommodations that would make your participation in the Caucus easier! If you have more questions about accessibility or specific needs that aren’t addressed in this FAQ, please reach out to us at sam@rop.org. 

The Caucus venue will have ADA-accessible parking, venue entrance widths (32″), chairs, and bathrooms. Bathroom options include ungendered ADA and single stalls, family-friendly stalls inside of the venue, and ADA-compliant portapotties outside.

Amplified sound will be available in all large group settings and as many breakout rooms as possible.

Everyone will receive a printed copy of the Caucus agenda, which includes breaks and a long lunch to catch up with friends new and old!

Breakfast, lunch, dinner, and snacks will be provided on Saturday. All meals will have ingredient labels. We will have vegetarian, vegan, and gluten-free options available at all meal and snack times based on the number of registrants who share their dietary restrictions and allergies. Please include your dietary restrictions and allergies when you register.

Please let us know if you have specific accessibility needs or questions about the venues! Email us at sam@rop.org

Language Accessibility/ Interpretation

If you will be requesting Spanish or ASL interpretation or require any hearing assistance, please let us know when you register. If you would like an interpreter, please register by March 22 so that we can make sure to have enough interpreters. We cannot guarantee interpretation if you register after March 22. If you have any other accessibility-related questions or needs, please email sam@rop.org.

What COVID precautions will be in place?

ROP prioritizes the health and safety of our members and the communities who are sharing the spaces where we gather. We’re asking all Caucus participants to help create a culture of care and keep each other safe.

Please follow CDC guidelines and DO NOT travel if you are not feeling well or if you may have been recently exposed to COVID-19.

Vaccination

To register, registrants must submit proof of COVID-19 vaccination. Registrants must be up-to-date on COVID-19 vaccinations as defined by the CDC.

Please submit proof of vaccination status before arriving at the Caucus. You can email a picture of your vaccine card to caucus@rop.org or ask Sam for help at sam@rop.org.

Testing

If you do not send your proof of vaccination before the event and cannot show proof of vaccination at registration, you will be required to take a COVID-19 test before entering the venue.

We have a limited number of antigen (rapid) tests on-site for those who do not send their proof of vaccination. To limit the additional cost to ROP, we highly encourage people to send their proof of vaccination to caucus@rop.org before April 6, or take a COVID test within 48 hours of the event and bring a photo of your result.

PLEASE NOTE: Ordering for free COVID tests via covid.gov has been suspended. The U.S. government will continue to make COVID-19 tests available to uninsured individuals and underserved communities through existing outreach programs. Please contact a HRSA-funded health center or ICATT location near you to learn how to access low- or no-cost COVID-19 tests provided by the federal government.

Masks

We encourage Caucus-goers to wear masks if they feel more comfortable, although masks are not required. We recommend using N95 masks and we will bring extra masks in case you need one. You can learn more about what the CDC recommends around masking here.

Day-of COVID-19 Safety Requirements

Upon your arrival, we will be checking proof of vaccination for anyone who has not already emailed it to caucus@rop.org before the event. 

If you do not provide proof of vaccination, you will be required to take a COVID-19 test before entering the venue.

We have a limited number of antigen (rapid) tests on-site for those who do not send their proof of vaccination. To limit the additional cost to ROP, we highly encourage people to send their proof of vaccination to caucus@rop.org before April 6, or take a COVID test within 48 hours of the event and bring a photo of your result.

What if…?

Q: What if I test positive or I am exposed to someone who tested positive within 10 days before the Caucus?
A: Please stay home and notify ROP by emailing sidra@rop.org as soon as possible so we can let someone in off the waitlist. We will fully refund your registration and make a plan to connect about the Caucus conversations soon!

Q: What if I test positive at the Caucus?
A: ROP staff will support you in figuring out a plan that works for you.

Q: What if I test positive within 10 days following the Caucus?
A: Please reach out to us at sam@rop.org to let us know so that we can inform other participants of possible exposure.

Still have questions about COVID-19 precautions?

The ROP team will continue to monitor ongoing developments in COVID-19 health and safety. We will update this page periodically with updates. If you have any questions about COVID-19 precautions, please email sam@rop.org.

Can I volunteer?

It takes a village to raise the Caucus! When registering, please let us know that you are interested in volunteering! You can also email us at sam@rop.org.

Have other questions about the Caucus?

We would love to chat with you! Please don’t hesitate to reach out to us at sam@rop.org!

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